Facilities Manager

25th Oct 2024

The company has facilities at several different sites in Glasgow and Aberdeen and serving a variety of purposes. The facilities Coordinator will ensure that the buildings, equipment and associated services meet the needs of the Company and that they comply with all statutory legislation and other standards to which the Company subscribes. This includes maintenance of existing buildings, managing expansion projects, optimising space requirements, security of the premises, maximising energy efficiency and cost efficiencies on utilities and services.

Key Responsibilities

  • HSEQ - Health, Safety, Environment and Quality is at the core of our business and you will liaise closely with our HSEQ Department in relation to these matters in respect of our building infrastructure and surrounding grounds.

 

  •  Line Management - Full line management responsibilities for the groundskeeper and caretaker.  Ensure full adherence to company policies. Responsible for the development and progression of team members,  conducting 1-2-1 meetings, absence management, appraisals and identifying training needs.  Maintain records of staff absence and carry out return to work interviews. Monitor resource needs and ensuring suitable cover provided within the department.

 

  • Maintenance - This includes the building, equipment, and grounds. Develop and manage a maintenance schedule. Ensure all assets are properly maintained and kept in good working order. Resolve any failures, damages, or defects.

 

  • Contracted Services - Key stakeholder in negotiating contracts for supplies and services related to the premises. Local authority ratable valuations.

 

  • Procurement - Identifying and managing preferred vendors in liaison with the Purchasing Department for all equipment supplies in respect of routine replacement and purchases for major refurbishments or new projects.

 

  • Project Management - Projects will be identified by the Group and you will be responsible for implementing these projects.

 

Candidate Requirements

  • HND or Degree level in relevant building, construction or engineering discipline or alternatively appropriate experience
  • NEBOSH Certificate and/or knowledge of UK HSE requirements (training will be provided)
  • Membership of Institute or Facilities Management or equivalent
  • Project management training and experience would be advantageous.
  • Supplier/Contract Management
  • Budget management
  • Good operational knowledge of MS Office products
  • Excellent time management and organisational skills
  • Ability to work autonomously and use initiative
  • Problem solving skills
  • Excellent stakeholder management skills
  • Min level, clean drivers licence is essential

Closing date: 8th Nov 2024

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